Application Tracking

Once a job is Applied, track everything inside the Job detail drawer: the application Q&A you answered (Application tab) and the resume/cover letter you sent (Documents tab). Open the drawer by clicking any row on Job Search or Pipeline.

TL;DR — Application tab: capture each ATS question + your answer (AI-assist drafts from your resume + voice + the job description) so you can reuse them. Documents tab: upload the exact files you sent (Free 2×2 MB, Pro 5×5 MB).

Where to find it

The drawer has tabs across the top:

  • Details — field grid, status history, description (the default tab)
  • Application Q&A — Q&A answers, ATS questions
  • Documents — uploaded resume / cover letter / portfolio
  • AI Tips — role-specific tips (generated while Interested or Applied)
  • Notes — your private notes on the job
  • Interviews / Interview Prep — round tracking + per-round prep, shown once the job is Applied (covered in their own page)

The status buttons (Apply, Mark Interested, Mark Applied, Mark Closed, …) stay in the header on every tab. Application Tracking covers the Application Q&A and Documents tabs.

Quick start — capturing what you submitted

  1. After clicking Apply (which opens the source URL), come back to the drawer
  2. Switch to the Application Q&A tab
  3. Click Add a Question in the header and paste the prompt from the ATS (e.g. "Why do you want to work here?")
  4. Type or paste your answer
  5. Optionally click AI assist to refine the answer in your voice
  6. Save — the Q&A row stays attached to this job permanently

Repeat for each question on the application. Most ATS forms have 3–8 standard questions; capturing them once means you can reuse the answers across similar roles.

Why bother capturing answers

Three reasons:

  • Reusing across applications — when you apply to a similar role next month, your past answers are right there, copy-able.
  • Interview prep context — when the interviewer asks "you said in your application that…", you have the answer in front of you.
  • Pattern recognition — looking back across 30+ applications, the questions that show up repeatedly point at what hiring managers in your space care about. You can write better answers ahead of time.

Documents tab

Upload the resume / cover letter / portfolio you sent for this specific role. The platform doesn't auto-attach — every job has its own document set.

Free-tier limits: 2 docs × 2 MB each. Pro-tier: 5 docs × 5 MB each. Allowed types: PDF, DOC, DOCX, TXT, MD.

The upload flow:

  1. Documents tab → click Upload in the header
  2. Drag the file or browse to it
  3. Pick a type (Resume / Cover Letter / Portfolio / Other)
  4. Save — the file is stored in secure per-user storage outside the public web root and downloaded via an authenticated link

The platform doesn't OCR or parse the document; it's stored as-is for your records. The exception: if you upload a PDF resume, the Resume tab in the main resume page extracts text for AI use.

AI-assist on Q&A

When you click AI assist on an application question, the AI drafts an answer using:

  • The question text
  • Your saved resume (Settings → Resume)
  • Your voice profile (Build Your Brand → Voice)
  • The job description

So the answer is grounded in real data, not generic. The first draft is rarely perfect — edit before saving. The AI keeps a history of drafts per question if you want to compare versions.

AI is included in every plan up to a monthly allowance; higher tiers get more, and you can buy more usage anytime (or bring your own key for unmetered use). See Subscription.

Tips

  • Capture answers in the moment. It's much harder to remember what you wrote two weeks later. Take 60 seconds after applying.
  • Keep one canonical resume in Settings → Resume, then upload the per-job tweaked version on this tab if it differs.
  • Don't paste sensitive PII into application notes. The notes field stores plaintext — fine for "asked about budget", not fine for SSN or DOB.

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